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If you use the services of a conference management company, have you ever stopped to think about their use of technology, or lack of it?
An organisations attitude towards technology can act as a symbol of how forward thinking and progressive they are. Do you want your conference delegates to think you\'re stuck in the dark ages or using innovative technology to make their lives easier?
Listed below are five areas in which technology can be used for more efficient conference management.
\" Delegate accommodation and travel
There is software available that lets delegates book their own accommodation and travel quickly and easily online when they register for a conference. This is a convenient way for you to see who\'s booked to stay where, so you can then send personalised directions to your conference venue if delegates are making their own way.
With some conference management tools it\'s also possible to track incoming flights your delegates have booked on so you can make sure someone is at the airport to collect them if their plane arrives early or is delayed for any reason.
\" Video conferencing
Video conferencing is nothing new, but the equipment used by your conference management company will speak volumes about your business.
For example, if you have a live feed from an overseas speaker, you\'ll need to ensure the clarity of your picture and sound are up to scratch. You may also want to ensure the speech is recorded so it can then be emailed automatically to delegates after the conference is over.
\" Delegate registration
An example of poor conference management is having queues of people waiting to get into your event because they\'re manually completing registration forms.
By using technology, the registration process can be done well in advance and a scanning system put in place for when delegates when they arrive with their passes at the venue.
\" Social media
Social media can also play an important role in conference management. As well as generating awareness of your event, it can help to keep people in the loop who weren\'t able to make it. An example of this would be creating a Twitter hash tag and having someone tweet the key points made at the conference in real time.
\" Video testimonials
Catching delegates coming out of your conference and getting their thoughts is another valuable conference management technique.
These videos can then be used on your company website and sites like YouTube to raise your profile and inspire confidence in your organisation worldwide.
The Co-operative Travel Management provides a conference management service to UK businesses as well as business travel services
An organisations attitude towards technology can act as a symbol of how forward thinking and progressive they are. Do you want your conference delegates to think you\'re stuck in the dark ages or using innovative technology to make their lives easier?
Listed below are five areas in which technology can be used for more efficient conference management.
\" Delegate accommodation and travel
There is software available that lets delegates book their own accommodation and travel quickly and easily online when they register for a conference. This is a convenient way for you to see who\'s booked to stay where, so you can then send personalised directions to your conference venue if delegates are making their own way.
With some conference management tools it\'s also possible to track incoming flights your delegates have booked on so you can make sure someone is at the airport to collect them if their plane arrives early or is delayed for any reason.
\" Video conferencing
Video conferencing is nothing new, but the equipment used by your conference management company will speak volumes about your business.
For example, if you have a live feed from an overseas speaker, you\'ll need to ensure the clarity of your picture and sound are up to scratch. You may also want to ensure the speech is recorded so it can then be emailed automatically to delegates after the conference is over.
\" Delegate registration
An example of poor conference management is having queues of people waiting to get into your event because they\'re manually completing registration forms.
By using technology, the registration process can be done well in advance and a scanning system put in place for when delegates when they arrive with their passes at the venue.
\" Social media
Social media can also play an important role in conference management. As well as generating awareness of your event, it can help to keep people in the loop who weren\'t able to make it. An example of this would be creating a Twitter hash tag and having someone tweet the key points made at the conference in real time.
\" Video testimonials
Catching delegates coming out of your conference and getting their thoughts is another valuable conference management technique.
These videos can then be used on your company website and sites like YouTube to raise your profile and inspire confidence in your organisation worldwide.
The Co-operative Travel Management provides a conference management service to UK businesses as well as business travel services